What is Archive Stage?
Archive Stages was built to help Admins tidy up their Communities by giving them a place to store dated, off-topic, or on hold ideas. Rather than storing ideas in an active Stage like Ideate, Refine, or Build Team, Admins can now move ideas into an Archive Stage which can be visible or invisible in their community.
Where do I create an Archive Stage?
Archive Stages can be added like any other Stage in your admin Settings. Go to your settings, select Workflow. Select Stages. Create a new Stage and select “Archive” as your Stage type.
Here is a short video of how to set up Archive stage:
How do I make Archive Stages visible or invisible in my Community?
Under Stage Specific Settings: Archive, Visible and Include Archived Ideas in "All Stages" is enabled by default in the stage settings. You can always disable this as per your requirement.
Enabling the Visible switch will have the Archived stage displayed in the homepage with all the other stages but would not reflect the ideas. However if we enable the Include Archived Ideas in "All Stages" will display the archived ideas in list view and will have number of archived ideas added in the funnel in All Stages.
Please Note: If we disable the switch Include Archived Ideas in "All Stages", Archive ideas will not be visible in the Idea Export Report.
Where will my Archive Stage appear in my Community?
Here! At the bottom of your Stage Flow.
Does anything happen to my ideas in Archive Stages?
No. Archive Stages are like folders. Unlike all the other Stages, Archive Stages is simply a holding pen for ideas. There is no set functionality.
Can I automatically move ideas INTO my Archive Stages?
Yes. You can move ideas automatically by enabling the Automation in the stage before the Archive stage.
Can I automatically move ideas OUT of my Archive Stages?
No. You cannot move ideas automatically out of an Archive Stage, as there is no inherent functionality associated with Archive.
Can end users comment on ideas in Archive stages?
Can Moderators comment on ideas in Archive stages?